Information for Vendors

Caterers & Bartenders

• Caterers, please bear left at the fork to unload through the side door of the Lodge. Once unloaded, parking is available in our parking lot. You are welcome to drive back up to the Lodge to re-load.

• Most of our couples have their food service set up as a buffet in the Lodge with guests entering through the double doors at the front of the building and exiting through the side door closest to the reception barn. Please set up the buffet accordingly.

• When quoting a wedding reception, please note that we require full service catering. Here’s our helpful catering checklist

• Bartenders, please use our paved area for unloading which will be on your right as you approach the buildings.

• Preapproval is required. Please print, fill out, scan and email to Carolinacountryweddings@gmail.com

  • Caterers click here for approval form.

  • Bartenders click here for approval form.

Food Trucks & Mobile Bars

We have four locations suitable for stationing your food truck. Electricity is available at all four sites. However, if your food truck requires more than one outlet please bring your generator.

• Food Trucks click here for approval form

• Mobile Bar click here for approval form

DJs & Bands

• We provide electricity at all of our ceremony sites. Minimal sound equipment is required.

• We do not currently have WIFI. Verizon cell service works well to create a hotspot.

• If dance party is in the barn we recommend a wireless speaker for the patio.

• Please plan ahead to have all equipment packed and loaded in the hour immediately following the wedding.

• Cold sparks are not permitted.

• Fog machines and other similar effects require prior approval.

Florists & Planners

We love seeing the venue transformed as you implement your couple’s vision! Here are a few guidelines to help make your day here go smoothly.

• Vehicles are not allowed in our ceremony sites. We do have a golf cart available for transporting your supplies. Please request upon arrival.

• All decorations must be removed without leaving damages.

• Nails, tacks, staple guns, glues, adhesives of any kind are not allowed.

• Zip ties and floral wire are recommended for adhering decor to Venue property.

• LED candles are preferred. Open flames are only allowed in special circumstances with prior approval. Requests for candles floating in water are generally approved.

• Fireworks allowed only with permit by Fire Marshal, separate general liability insurance, and prior approval by the Venue. Chinese sky lanterns are not allowed per NC Fire Code.

• Confetti, glitter, loose silk flower petals, birdseed, and rice are expressly prohibited.

• Set up, breakdown, vendor drop off and pick up must fall within the rental period times.

• No furniture may be left outside overnight without prior written venue approval (chairs, chuppahs, dance floors, or tents).

• Placements of tables, tents, live music, catering equipment etc. must be approved by Venue management.

• Florists using chicken wire installations, are required to return to remove installation. Venue staff is happy to remove zip tied installations.

FAQs

Is parking paid or free?

Parking is free

• Are there restrictions on where vendors can park?

Vendors may park in our main parking lot or along the tree-line across from the parking lot entrance.

• How far is the walk from parking to the venue space?

The Florist is welcome to park on our circle drive and unload into the reception area and then park. The parking lot is adjacent to the reception space.

• Are stairs or an elevator required to access your venue?

No

• Are there restrictions on where vendors can load in?

No. We just ask that if you have any heavy equipment on wheels that you enter the reception barn through the side door and not the double door entrance.

• For ceremony and Reception, when is the earliest we can access the venue?

The access time for vendors begins when the couple’s access time begins

• What time will linens be laid?

The CCW Coordinator and assistant will begin set up at least an hour before the couple’s access time begins. It should be shortly after that. 

• What time can we begin breakdown of your flowers?

Clean up of the reception tables begins at the end of the reception. The ceremony can be cleaned up as early as pictures at the ceremony are finished.

Hair & Make Up Artists

Our Bridal Suite has a salon chair and an armless adjustable height chair available for your use. The Bridal Suite can be accessed from the patio through the restroom doorway located on the right side of the barn.

There is a small brown, paved parking area/patio that can be used for unloading. This area is connected to the main patio with a lovely winding sidewalk and is ideal for transporting carts and rolling equipment to the bridal suite. You can then park in any of the parking spaces next to this paved area in the tree line.

Photobooth

• We have space on our garden patio or inside Fern hall to set up a photo booth. Please reach out to us at carolinacountryweddings@gmail.com if your photo booth is required to stay indoors.
  
  

Photography & Videography

We have numerous places to use as a backdrop! Please enjoy the venue and all of its varied landscapes.

• The Groom’s Lodge (building on L of drive) serves as a getting ready space for the groom and groomsmen. There are great photo spots located inside as well as directly outside the lodge on the porch and near the wood shed.

• The Bridal Suite is located in Dove Hall (building on R of drive) and has a lovely wooded path directly behind that works great for first looks and bridesmaid pictures.

• Our CCW Wedding Day Coordinator will be available to assist you with additional location ideas for photography

• The CCW staff will line guests up for the send-off and will advise the best location based on number of guests

• Please check in with the coordinator before deviating from the wedding day timeline

Cake Artist & Pastry Chef

• There is a fridge located in the Lodge (building on L of drive) where wedding cakes/desserts can be refrigerated.

• There is a circle drive located around the Lodge and Dove Hall where you can park and unload any items before exiting the property.

Officiant

Check back for more info

Transportation Services

• We have a circle driveway between our buildings as well as a large gravel parking lot for turning around in.

• Please use caution when driving and parking to refrain from driving on our grass or damaging tree limbs.

• If you are providing the getaway vehicle, you can park along the main drive where the cedar arch is positioned on the right had side between the two buildings.

Pet Handler

• We require pet handlers to be non-wedding guests.

• They can be a hired service, a neighbor, etc.

• Pets must be kept on a leash while at the venue.

• Pets are not permitted near food service areas.